Academy Operations Administrator vacancy at St Ursula's E-ACT Academy

Salary: £17,342.76 - £18,043.23
Job Type: Full Time
Contact Name: The Recruitment Team
Location: St Ursula's E-ACT Academy
Closing Date: 11/03/2022 17:00

Additional Information

Vacancy Type: Officer
Interview Date: 16/03/2022
Start Date: 07/03/2022
Contracted Term: TTO Plus - Term time only plus weeks
Contracted Hours: 37.00
Contracted Weeks: 46.83
Department: Operation Support
Pay Grade: NJC 5-7
Number of Vacancies: 1

Job Advert

We know just how important it is to think big and to help break those glass ceilings faced by young people today. Together we can encourage our pupils to step out from their comfort zones, build self-esteem and broaden their horizons.

St Ursula's E-ACT Academy are looking to recruit an enthusiastic, outgoing and confident Academy Operations & Sims Administrator (AOA) to commence employment as soon as possible on a full time permanent contract (37 hours per week) to work with our existing AOA.

You will share the responsibilities for the Academy based operations, while working with the regional team in ensuring the key performance indicators of the operational service level agreements are met. You will also be responsible for ensuring a professional, effective and efficient office and reception service is in place, and providing support in the main school office when required.

You will need excellent organisational and communication skills and a keen eye for detail, and also understand the importance of confidentiality and GDPR regulations at all times within the role. Experience in a school administrator role is not essential, however experience in a similar role is desirable and a school administration background would be advantageous. The successful candidate must have a minimum of Maths & English GCSEs A-C or equivalent.

A brief snapshot of your duties are as follows:

  • To provide operational support in the academy.
  • Manage the SIMS system database for the academy, including maintaining staff and student details.
  • Assist academy staff with all operational queries and work with the key members of the regional operations team to ensure compliance and outstanding service delivery.
  • Maintain the academy Single Central Record database.
  • Be responsible for Academy staff training and update academy training log.
  • Pupil Admissions & leavers.
  • Assessment Manager – Create mark sheets, input data from Ks1 and KS2 SATs, Year 1 phonics and any other data that requires submission
  • End of year procedures – Setting up new academic year, setting pastoral structure for the year and ensuring pupils are promoted to their new class
  • Provide office cover as and when needed.
  • Manage and oversee the school dinner system and manage debt levels on a weekly basis.
  • To liaise and inform the Regional HR team of staff absences.
  • To support the regional team with the collation of information as and when required.
  • To provide effective clerical support to the agreed procedural standards to ensure the smooth running of the teams workload through: Filing, photocopying, reception desk cover (if needed), word processing/excel/office 36

Please refer to the attached job description for a full list of duties and further information. If you feel you would thrive within this role, then we would love to hear from you! School visits can be arranged, please contact the academy main office directly to schedule an appointment.

St Ursula’s E-ACT Primary Academy

A vibrant primary academy surrounded by beautiful grounds in Westbury-On-Trym, Bristol. From Reception to Year 6 we offer all of our children a safe, happy and fulfilling education.


Come join our team

Quite aside from the opportunity to work with pupils whose energy, creativity and enthusiasm never fail to inspire, our academy is:


  • Ofsted good/outstanding rated, recognised for helping pupils to progress from often low starting points.
  • Committed to teacher development through E-ACT’s professional learning program in partnership with leading training providers such as Ambition School Leadership.
  • Leading the way in youth mental health through our very own Mental Health First Aid programme - we aim to train every teacher as a mental health first aider.
  • A leader in the education sector for outstanding employee bene fits including a generous maternity policy and opportunities for flexible working.


Part of the E-ACT family

We are an E-ACT academy and proud to be part of a community that includes over 15,400 pupils and 2,300 teaching and non-teaching professionals across the country.


E-ACT multi-academy trust is responsible for 25 academies across the length and breadth of England.


Our academies can collaborate and share ideas with one another in ways that schools may not be able to. Most importantly, we all feel part of something much bigger as our responsibilities go far beyond the four walls of a single academy, and extend to people and their communities across the country.


We are always on the lookout for dynamic, motivated and enthusiastic people so we can continue to give every one of our pupils the opportunity to explore, solve, create and achieve.


In return we offer the chance to work with amazing people and inspirational pupils, as well as a great salary and sector -leading work -life balance arrangements.


Find out more at


How to apply

The closing date for applications is the Friday 11th March 20222 @ 17:00pm

Salary FTE £19,312-£20,092, actual salary £17,342.76-£18,043.23


Please read the supporting documentation carefully before completing and returning our application and equal opportunities form.


E-ACT is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to enhanced Disclosure & Barring Service (DBS) checks and

satisfactory references.


E-ACT is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.

File Attachments

File Name Description
PSS-OP Academy Operations Assistant JD.docx Academy Operations Administrator

Safeguarding Information

E-ACT is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to enhanced Disclosure & Barring Service (DBS) checks and satisfactory references.

​​​​​​​E-ACT is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.


Qualification Title Grade
GCSE Maths and English grade 4-9 (A-C) or equivalent 4-9 or A-C
NVQ 2/3 qualification in Administration NVQ 2/3


Relevant Experience
Experience of using the Microsoft Office suite to intermediate level or above
Experience of administrative or secretarial work
Experience of working front of house/reception
Experience of working in a team
Experience of dealing with sensitive and confidential student information
Personal Attributes
Ability to work effectively within a team environment
Ability to build and maintain effective working relationships with colleagues, parents and students
Relevant Skills
Ability to communicate effectively with a wide range of stakeholders using a variety of media
Good time management skills and ability to meet deadlines
Ability to use ICT and other specialist equipment and resources
Ability to prioritise workload effectively to meet deadlines and work under pressure
Ability to hold difficult conversations confidently and effectively
Ability to use software, spreadsheets, databases and other packages effectively